PGL ESPORTS S.R.L. (hereinafter referred to as “PGL”) is committed to respect your right to privacy. This policy explains as clear and simple as possible what personal data we collect from you on our website, how we use such personal data, how long we keep such data and what are your rights.
According to The General Data Protection Regulation (EU) 2016/679 (hereinafter “GDPR”), by “Personal Data”, we mean any information relating to an identified or identifiable natural person, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person, hereinafter collectively referred to as “Personal Data”.
The Data Controller (within the meaning of GDPR) is PGL ESPORTS S.R.L. (www.pglesports.com) a company established under the laws of Romania, with its registered office at 9-9A Dimitrie Pompeiu Blvd, building no 2, Iride Business Park, ground floor, district 2, Bucharest, 014284, Romania. You can contact PGL by mail at the above address or by e-mail at [email protected]
We collect and process the following Personal Data:
Name, surname, e-mail address and other information which you voluntarily provide to us when submitting our online contact forms.
Please be informed that supplying Personal Data is made on voluntary basis and you are hereby informed that in case of failure to supply your Personal Data or if you do not provide correct/complete data, we may not be able to initiate a communication process with you.
The purpose of collecting such Personal Data is to communicate with you. The legal basis for personal data processing is the legitimate interest of PGL for:
Data storing period: as long as necessary to pursue the legitimate interest of PGL or a third party, as explained above, however not more than 3 years from providing your Personal Data.
When you submit Personal Data through our online recruitment forms or tools, you are considered a potential candidate for an employee position open at PGL.
The purpose of collecting Personal Data from you is the recruitment process of potential employees.
The processing of Personal Data provided by potential Candidates for an employee position is made for entering into an agreement.
Please be informed that supplying Personal Data is made on voluntary basis and you are hereby informed that in case of failure to supply your Personal Data or if you do not provide correct/complete data, we may not be able to initiate a communication process with you and you will not be able to participate in our recruitment process.
The following Personal Data are necessary for the recruitment process:
(i) Personal data to identify you: name and surname, sex, age, CNP (Romanian national identification number), date and place of birth, home address / residence, nationality, telephone number, e-mail address, civil status, identity card number / passport number, residence visas, as well as any other identification data provided in the CV and / or letter of intent
(ii) Personal data to verify the eligibility and selection conditions for the recruitment process: education, diplomas, professional certificates / licenses or authorizations issued by competent authorities, experience and references to professional history, as well as any other relevant data provided in the CV and / or letter of intent;
(iii) Data about your examination during the recruitment process: references, interview notes, test results, performance analysis;
(iv) Remuneration data: salary details, bonuses, benefits, taxes and duties owed to the state budget in accordance with the applicable law;
(v) Health data: information about your medical restrictions, information on any disability or work restrictions.
(vi) Other particulars provided by a potential candidate may also be processed, such as contact details in the form of a mobile telephone number, a personal e-mail address or image/photo attached to / embedded by you to / into the CV.
Data storing period: in case of impossibility / refusal to conclude a contract, PGL will store your personal data for a period of 3 years after closing the online recruitment process.
PGL may collect Personal Data (such as your name, surname, address, e-mail address, nickname/playname, country of origin, passport details and a copy of your travel documents) from you when you apply to attend an event organized by PGL.
Processing such Personal Data is regulated by the PGL’s Notice concerning processing of competitors personal data and/or by the PGL’s Notice concerning the processing of personal data of casters, as the case might be. if you are a competitor or a caster, please refer to the relevant information notices received by e-mail from PGL.
The PGL policy is to process only those personal data strictly necessary for the purposes for which they are collected.
However, PGL will also be able to process personal data from other individuals, such as your family members - parents and guardians, when processing operations are performed for the purpose of concluding and executing the contract for minor competitors.
The scope of the processed data may include the following categories of personal data concerned, which may vary depending on your age, but not limited to:
a) Personal data to identify you: name and surname, nickname, gender, age, personal identification number, date and place of birth, home address / residence, citizenship, phone number, e-mail address, civil status, ID card series and number / passport number, bank details and other financial details, contest number, user account and / or passwords allocated for the use of PGL’s computers, as well as, where appropriate, personal data of your parents or your guardian: name and surname, gender, citizenship, home address / residence, telephone number, e-mail address, civil status, ID card series and number / passport number;
b) Personal data to verify the eligibility and selection conditions for the selection process for participation in events organized by PGL: known foreign languages, education, experience and references to the history of the player's career (training, achievements), profession, data biographies, habits and practices in the field of electronic sports;
c) Temporary location data: country and place of origin indicated for the purchase of airplane tickets, the destination of the hotel accommodation;
d) Data concerning health: medical data on physical limitations, medical conditions or physical or mental disabilities;
e) Biometric data: voice, facial image (both static and moving); customs, motor and verbal tics, handwritten signature.
The storage of personal data is done both in material and electronically, on the internal server, in both situations PGL has implemented security measures for their protection.
If PGL intends to process your Personal Data for purposes other than those for which it was collected, it undertakes to provide you with further relevant information so that any processing of your data may be carried out legally
The failure to provide the Personal Data mentioned above is likely to lead to the impossibility of concluding and executing the contract for the competitors as well as to the impossibility of fulfilling the legal obligations of PGL or the realization of the legitimate interests of PGL or yours, or even the impossibility of concluding a contract with PGL or its termination.
Any operation or set of operations made by manual and / or automated means that represents your processing of data (collecting, storing, recording, structuring, adaptation or modification, extraction, consultation, use, disclosure, dissemination, etc.) of your data will be in accordance with the GDPR, national laws on GDPR implementation measures and will be performed only for the following legitimate purposes:
Processing your personal data for the above purposes will be based on one or more of the following legal bases:
If PGL transfers personal data to suppliers of products and services outside the European Economic Area (EEA), the transfer will only be made if the European Commission has confirmed that there is an adequate level of data protection and if other measures have been taken personal data protection (mandatory corporate data protection rules or EU standard contractual clauses) according to public information at the date of transfer.
This website uses personal data in connection with Gears 5®, Xbox® and Xbox® Live. The following link https://privacy.microsoft.com/en-US/privacystatement contains all information regarding processing of personal data in connection with Gears 5®, Xbox® and Xbox® Live.
PGL will store your Personal Data for as long as it is necessary for the purpose for which it was collected, in accordance with GDPR and applicable national law.
Storage times are determinable by reference to storage obligations of economic operators' records and registers, as well as by reference to the applicable limitation periods and deadlines for compliance with the statutory and archiving obligations imposed by national laws, as follows:
PGL has opened social media accounts inter alia with Facebook, Instagram, LinkedIn, Twitter, Twitch and Youtube. These social media platforms are used to communicate with visitors/registered users and inform them about the services PGL offers, keeping them updated and/or informing them about the events that PGL will organize or has organized.
If you communicate with PGL using Social Media platforms, your Personal Data will be processed by the respective Social Media platforms and PGL. We will only use your Personal Data for the purpose of contacting or communicating with you and for a period necessary in order to communicate with you.
If you are not a registered user of the Social Media platforms mentioned above and you do not want any Personal Data processing when using this website, you can log-out of any relevant Social Media and visit this website after deleting all cookies.
For any further details, please refer as well to the terms and conditions, privacy policies and cookie policies of the Social Media platforms inter alia Facebook, Instagram, LinkedIn, Twitter, Twitch and Youtube.
PGL shall not process Personal Data in an automated manner in order to take decisions or for profiling purposes.
Your Personal Data might be made available to third party entities authorized to process such data on the basis of legal regulations. Your personal data may also be transferred to entities affiliated with PGL, to PGL contractors (and their representatives), as well as to PGL’s business partners and service providers, in particular advisors, law offices, notarial and tax advisory offices, IT service providers, marketing service providers (e.g. event/PR agencies, photography studios, printing shops), travelling companies, insurance companies, finance and accounting services companies, whereas such entities will process your Personal Data on the basis of an agreement with the PGL and in accordance with its instructions.
Your Personal Data might be transferred to third parties located outside the EEA. If such transfer is needed, it shall take place in accordance with GDPR and any other binding regulations adopted by the European Commission with the observance of and in full compliance with standard clauses of protection of Personal Data.
a) the right of access to personal data – the right to obtain confirmation that the personal data are processed by the Company and, if so, to be aware of the relevant details of such processing activities
b) the right to rectify personal data – the right to obtain the rectification of inaccurate personal data or the completion of the processed personal data;
c) the right to delete data – the right to obtain the deletion of personal data, in compliance with the legal provisions in force (for example, if the data are no longer necessary for the purposes for which they were collected);
d) the right to restrict processing – the right to obtain, to the extent that the legal conditions are met, the limitation of further processing of the personal data concerning you;
e) the right to data portability – the right to receive personal data in a structured way, commonly used in an easy-to-read format, as well as the right to transmit these data by the PGL to another data controller, to the extent that the legal conditions are met;
f) the right to object – the right to oppose at any time, for good and legitimate reasons relating to your particular situation, that personal data which you are seeking to process are subject to the legal requirements;
g) the right is not the subject of an automatic decision or additional profiling related to automated decisions – the right to request and obtain the withdrawal, cancellation or re-evaluation of any decision based solely on automatic processing (including the creation of profiles) for you or similarly affect you to a significant extent
h) If your consent was necessary for the processing of certain personal data, you have the right to withdraw this consent at any time, which will not affect the lawfulness of the processing prior to the withdrawal of the consent.
i) To lodge a complaint with the PGL’s lead supervisory authority, the Romanian Data Protection Authority (Autoritatea Națională de Supraveghere a Prelucrării Datelor cu Caracter Personal – ANSPDCP www.dataprotection.ro) or with your local supervisory authority.
In order to exercise your rights, please submit your written request, dated and signed to the e-mail address [email protected] or by post, at the PGL headquarters in Bd. Dimitrie Pompeiu, no. 9-9A, building 2, ground floor, within Iride Business Park, sector 2, Bucharest, 014284, Romania.
PGL will always handle any personal data request in a timely manner and will be notified no later than one month after receipt of your request regarding the actions taken to exercise one or more of the previously listed rights. However, the period of one month may be extended in duly justified cases of up to two months, considering the complexity and the number of applications received, circumstance in which you will be duly informed no later than month after receiving your request.
Last update: November 5, 2019.